Meeting reschedule email
Account executives, recruiters, and founders
Use this when the conflict is yours, or when you can see the meeting is about to die and you would rather move it than watch it no-show. The keep option matters: the problem might only be on your side.
Subject. Can we move Thursday?
Hi — I have a conflict on Thursday and I need to move our call.
I am not going to delete the hold and make you guess. If Thursday still works for you, say so and I will try to keep it.
Can we move Thursday's call?
- Send new times
- Keep Thursday
- Cancel it
In Gmail these are buttons. The recipient clicks one. The answer comes back to the thread. They do not install anything.
Before you send. Name the day you are moving. If you already have two replacement times, put them in the second paragraph and turn the first button into those times.
Why this gets more replies
Reschedule threads die in politeness. You write a paragraph of apology, they write a paragraph of availability, and the meeting moves to never. One question, with a way to refuse the change, ends that.
FAQ
How is this different from a confirmation?
A confirmation checks a time you both still intend to keep. This email admits the time has to change, and lets them refuse the change.
What if I already know the new time?
Put that time in the email and change the question to whether it works, with buttons for yes, send other times, and cancel.
Free for 50 sends a month. The other person does not install anything.