Meeting confirmation email
Account executives and founders
Send this the day before a meeting that is already booked. You are not re-pitching. You are asking whether the hold is still real, while there is time to give the slot away.
Subject. Tuesday at 10 — still on?
Hi — confirming we are still on for Tuesday at 10.
I will send a short agenda the morning of. If the time has slipped, I would rather move it now than sit in an empty call.
Still good for Tuesday at 10?
- Still on
- Need to move it
- Can't make it
In Gmail these are buttons. The recipient clicks one. The answer comes back to the thread. They do not install anything.
Before you send. Change Tuesday at 10 to the real slot. Delete the agenda line if you are not sending one.
Why this gets more replies
A calendar accept is a hold, not a plan. People miss meetings they already accepted because writing “can we move it” feels ruder than just not showing up. The move has to be as small as the yes, or you find out by being the only one on the call.
FAQ
When should I send a meeting confirmation?
The day before, when the meeting was booked more than a couple of days ago. A confirmation ten minutes after they accepted is noise.
What do I do with each answer?
Still on means you prepare. Need to move it means you reply with two or three times, not a fresh pitch. Can't make it means you release the slot and ask whether the meeting should exist at all.
Free for 50 sends a month. The other person does not install anything.