Event invite email
Founders, marketers, and event hosts
Send this when you need a number for the room, not a thread of maybes. The recording button is for people who are a no but still useful to have on the list.
Subject. Are you coming on the 18th?
Hi — I am holding a seat for you at the customer breakfast on the 18th, 8:30 to 9:30.
I need a number for the room. If you cannot come, I would rather send the recording than hold a chair.
Are you coming on the 18th?
- I'll be there
- Can't make it
- Send the recording
In Gmail these are buttons. The recipient clicks one. The answer comes back to the thread. They do not install anything.
Before you send. Change the event, the date, and the time. Delete the recording button if there will not be one, and use “Not this time” instead.
Why this gets more replies
Event invites fail when every reply is a sentence about maybe. Catering, badges, and the room do not run on maybe. A click is a count. The recording option keeps a no from feeling like a rejection of you.
FAQ
What if I need a plus-one count too?
Do not add it to this email. Send a second, shorter question only to the people who clicked I'll be there: just me, or I'm bringing someone.
When do I send the reminder?
Two days before, and only to people who have not clicked. Point the reminder at the same question. Do not rewrite the invite.
Free for 50 sends a month. The other person does not install anything.