Interview confirmation email
Recruiters
Send this the day before the interview. Candidates drop out by going quiet because a withdrawal email is uncomfortable to draft. Give them the withdrawal as a button.
Subject. Thursday's interview — still on?
Hi — confirming your interview on Thursday at 3 with the hiring manager.
It is 30 minutes on video. If Thursday has broken, tell me and I will move it. If you have decided to withdraw, that is a fair answer and I will close it cleanly.
Are we still on for Thursday?
- Yes
- Need to reschedule
- I'm withdrawing
In Gmail these are buttons. The recipient clicks one. The answer comes back to the thread. They do not install anything.
Before you send. Change the day, the time, and who they are meeting. If it is on site, replace the video line with the address.
Why this gets more replies
A candidate who has changed their mind will not write you a careful no the night before. They will miss the call. A withdraw button is kinder than a no-show, and it frees the hiring manager's afternoon.
FAQ
Is a withdraw button going to scare people off?
It gives an exit to someone who has already decided. It does not talk a yes into a no. The people who click it were not going to attend.
What do I send the hiring manager?
If the candidate confirms, a one-line note that they are on. If they withdraw, tell the manager the same day so the slot can be reused.
Free for 50 sends a month. The other person does not install anything.